Home board
Today's jobs, what's on the road, what needs attention and what's due on the fleet, grouped and in order of urgency, the moment you sign in.
Transport & warehouse management
Every load, vehicle and pallet. One calm view.
Freight Wave brings jobs, planning, drivers, tachograph and operator compliance, live tracking, invoicing and your warehouse together in one web app, and emails your customers from your own address. Your office runs on facts instead of phone calls. Nothing to install: open a browser and sign in.
- Any browser, any device
- Hosted on Google Cloud (EU)
- Driver app works offline
- Emails from your own address
0modules in one web app
0driver updates reach the office
0user roles, plus a customer portal
0software to install
Transport management
Everything the traffic office needs, nothing it doesn't
Built with UK hauliers: operator licence compliance, pallet networks and real HGV costs are part of the product, not add-ons.
Jobs & multi-drop
Up to ten drops, booked delivery windows, rate and fuel surcharge worked out, ADR, temperature and customs details, orders imported from a spreadsheet, and a full history of who changed what.
Planning & run sheets
A week board that suggests a driver and lorry for each job, checks holidays, drivers' hours and open defects, and shows how the pallets fit on the trailer, then prints each run sheet with a QR code.
Driver app
Jobs, status, photos and signatures on the driver's own phone, even with no signal. Drivers scan a run sheet's QR code to take a job, and claim fuel and expenses with a photo of the receipt.
Walkaround defects
Daily checks with photos. A lorry with a defect can't be put on a job until it's repaired or signed off, and every fix is on record.
Tachograph
Card and head downloads, drivers' hours and working time infringements with letters to sign in the app, and a monthly report emailed on the 1st.
Live tracking
Every vehicle from your telematics, with journey history, arrival times, weather warnings on today's routes, and a tracking link customers can open without logging in.
HGV route planner
Truck-safe routing with height, weight and axle limits, Clean Air Zone and London charges, and a true cost per run from fuel, wages and overheads.
Profit & running costs
What each job and customer really makes, and what each lorry costs per mile in fuel, repairs, tyres, lease and insurance.
Quotes that convert
Price from miles or real operating cost, then turn accepted quotes into jobs without re-typing.
Invoicing
VAT invoices emailed with signed delivery notes, waiting time charged automatically, credit notes, overdue reminders, credit limits, and Xero, Sage or QuickBooks.
Customer portal
Customers book collections, follow their deliveries, see how many arrived on time and in full, message you about a job, and download delivery notes and invoices.
Fleet & maintenance
DVLA and MOT details looked up, inspections and tyres scheduled, VOR tracked, fines logged against the driver who had the lorry.
Pallet network
Import manifests, spot late consignments and turn any consignment into a job in one click.
GDPR & roles
Owner, Admin, Office, Driver and Read Only roles with two-step sign-in, subject access, erasure, retention and an append-only audit trail.
Messages
The office, drivers and customers in one place: chat about a job, message a driver or the whole team, and see who has read it.
Subcontractors
Pass work to another haulier and they see it in their own portal, with nothing of yours they don't need.
More than one depot
Each depot sees its own jobs, lorries and drivers, or look at them all together.
Contracts & paperwork
Each customer's contract and terms on record, and the paperwork they insist on: drivers are reminded at the stop, and the job isn't invoiced until it's all in.
Your Home, your way
Choose and arrange the panels on Home, stack them to share a space, and pick a look, or your company's own colours from its logo.
Insurance & incidents
Policies and renewals, accident reports from drivers with photos, claims, and a pack for your insurer in one PDF.
Route costing
Know what a run costs before you quote it
Drop in the stops and Freight Wave plans a truck-legal route, then prices it from your own fuel economy, driver rates and daily overheads, with a recommended sell price and margin.
- HGV height, width, weight and axle limits
- Drag the route to go via a point
- Saved cost models per vehicle type
Due dates
Nothing slips past the due date
MOTs, tax, inspections, LOLER, tachograph calibrations and your operator licence land in one calendar, colour-coded by status and counted down on Home every morning.
- Automatic follow-up inspections
- Overdue alerts on Home
- DVLA and MOT details looked up when you need them
Operator compliance
Ready for the DVSA, every day
The things a traffic examiner asks about are checked as you work, not the night before an audit. When they do ask, one button gives them the lot.
- Operator licence: lorries and trailers in use against what you're authorised
- Driver CPC: 35 hours tracked against each driver's card
- Defects follow-up: repaired or signed off before the lorry works again
- Infringement letters drivers sign in the app
- Driving licences checked with the DVLA
- A compliance pack PDF for an audit or DVSA Earned Recognition: measures, vehicles, defects, drivers and tachograph
Driver CPC
No card runs out on a short driver
Record each course as it's done. Freight Wave counts the hours in the five years before each driver's card expires and warns you a year ahead if someone is short.
- Licence, CPC, tacho card and medical expiry reminders, and training certificates such as ADR and forklift
- Fines and penalty notices matched to the driver who had the lorry
- A driver scorecard from checks, hours, punctuality and incidents
Running costs
Know what every lorry costs per mile
Fuel from your fuel card statements, repairs and tyres from Maintenance, and each vehicle's lease, insurance and road tax, spread over the period you pick, with miles from the tacho.
- Fuel card statements imported in one go
- Tolls and clean air charges added to job costs
- Export to a spreadsheet
For drivers
The office in every cab, even with no signal
Drivers add Freight Wave to their phone's home screen, on iPhone or Android, and it opens like an app. Status updates, photos, signatures and checks are kept on the phone when there's no signal and sent the moment it returns.
- Today's jobs with every drop in order
- One tap from en route to delivered, seen in the office within a second
- Proof of delivery: photos and signatures
- Walkaround checks, defects and a check report for roadside stops
- Hours, night outs, holidays and accident reports
- Scan a job's QR code to take it, or ask to take it over from another driver
- Fuel and expense claims with a photo of the receipt
- Messages from the office, with who has read them
For your customers
A portal that answers “where’s my delivery?”
Give each customer their own login. They see only their own work, never your costs or notes, and they stop phoning the office for updates.
- 1Book online
Collection and delivery addresses, extra drops, contacts and price, sent straight to your Home board to accept.
- 2Follow it live
In the portal, or from a tracking link with no login: when it's collected, when it should arrive, and an email when it's nearly there.
- 3Proof of delivery
The signed delivery note emailed when the last drop is done, and ready to download.
- 4Invoices
Every invoice and what's due, as PDFs.
Works everywhere you do
One web app. Every device.
Office PC, laptop, tablet or phone: sign in from any modern browser. Updates appear on every screen in seconds. All screenshots use demo data.
Chrome, Edge, Safari and Firefox on Windows, Mac, Linux and Chromebook. Nothing to install, and updates arrive automatically.
Full-screen tracking and planning for the traffic office wall or the yard, on iPad or Android tablets.
iPhone or Android: add it to the home screen and it opens full screen, like an app.
Email built in
Sent from your own address, so replies come to you
Connect your company mailbox once (Microsoft 365, Google Workspace or your own mail server) and Freight Wave sends these for you, as you.
Invoices
Each invoice as a PDF with the signed delivery notes attached, to the customer's accounts address, and marked as sent.
Overdue reminders
Polite reminders on the days you choose after the due date, until the invoice is paid.
Proof of delivery
The signed delivery note and photos to the customer as soon as the driver finishes the drop.
Arriving soon
A heads-up to the delivery contact by email or text message when the lorry is nearly there, from live tracking.
Tracking links
A link to follow the delivery, with no login, ready to email or text.
Monthly tacho report
Last month's tachograph compliance PDF to you on the 1st, for the operator licence file.
Warehouse management
From dock door to despatch, one flow
Freight Wave WMS tracks every pallet by location, batch and client, from the booked dock slot to the despatched order, with 3PL billing worked out from the same movements.
Log in to WMS- 1Goods in
Dock bookings, scanned receiving against purchase orders, and directed putaway.
- 2Stock control
A movement-based stock ledger with batches, expiry, serials, counts and replenishment.
- 3Pick, pack & despatch
Pick runs, a packing desk and despatch, with pick accuracy tracked.
- 43PL billing
Storage and handling charged per client from the tariff, ready to invoice.
Security
Your data stays yours
Isolated by company
Each customer's data is walled off at the database by server-side rules, with automated tests covering the separation.
Least-privilege roles
Five roles decide who can view, edit, price and administer, enforced on the server, not just hidden in the screen.
Append-only audit
Users can add to the audit trail but the database refuses edits and deletions, so history cannot be quietly rewritten.
Encrypted everywhere
HTTPS end to end, encrypted storage in the EU, a strict content security policy, two-step sign-in and an optional PIN lock.
See Freight Wave with your own jobs
A 30-minute walkthrough, set up around how your office works today. Nothing to install, so you can be running the same week.